Privacy Policy

1. How we use your data

We are committed to protecting your privacy. It is important that you understand how we look after your personal data in accordance with data protection legislation. This privacy policy outlines how Tribus Clean Energy Limited (Tribus) will use, store and share your personal data and supplements any other fair processing or privacy notices provided to you from time to time.

If you have any questions in relation to this policy or generally how your personal data is processed by us, please contact us at info@tribus.energy.

2. Who are we?

In this privacy policy, the terms “we”, “our”, and “us” are used to refer to Tribus Clean Energy Limited (Company No. 11494471), whose registered office is at 2 Crossways Business Centre Bicester Road, Kingswood, Aylesbury, England, HP18 0RA.

We are a controller of your data which means that we are responsible for looking after it. We will use your personal data fairly, lawfully and in a transparent manner, and in accordance with the Data Protection Laws. This website is not intended for children, and we do not knowingly collect data relating to children.

3. What is personal data?

Personal data is any information that tells us, or may tell us, something about you. This could include information such as your name, contact details, date of birth and bank account details.

4. What information do we collect about you?

We may collect the following personal data categories about you:

Personal Contact Data such as name, title, address, telephone number and personal email addresses
Miscellaneous Personal Data which may include date of birth, nationality, language spoken and occupation.

This data is only collected when it is needed for a clear purpose, as described below (see section 6).

In certain circumstances, our collection of the different categories of data set out above may include the collection of Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). For example, we may collect information about your health where relevant for taking into account your health needs as part of our consideration of a project.

5. Where do we get this personal data from?

Your interactions with us: We collect your personal data directly from you, such as by filling in forms, by sending us your CV in relation to determining whether we wish to work with your consultancy/specialist organisation on a project, or by corresponding with us by post, phone, email or otherwise.

Our interactions with relevant third parties: We may also collect your personal data through relevant third parties such as landowners, neighbours, land agents and consultants that relate to one or more of our projects.

6. What is the legal basis that permits us to use your personal data?

Under data protection legislation we are only permitted to use your personal data if we have a legal basis for doing so as set out in the data protection legislation. We may rely on the following legal bases to use your personal data:

Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

7. When will we use your personal data?

We have set out below, in a table format, a description of how we plan to use your personal data, a brief summary of the relevant personal data used and which of the legal bases we rely on to do so.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose	Personal data used	Legal basis
To manage our relationship with you which will include: (a) registering you/saving your details as a new client, landowner, developer or investor; (b) Having correspondence with you. (c) enabling discussions on whether we wish to work with you on a project	Personal Contact Data	Legitimate interest. It is in our interests to keep our records updated for further correspondence and commercial opportunities and to ensure we work and collaborate with individuals and organisations that align with our aims and objectives for completing our projects.
To enable us to progress and complete our projects, including: (a) Liaising and consulting with third parties, such as landowners, project neighbours, financial advisors and investors, in order to collate information to support and develop a project to completion, including information on people impacted by our projects. (b) Using land registry information to support a project to completion in the relevant area.	Personal Contact Data Miscellaneous Personal Data Special Category Data	Legitimate interest. It is in our interests to ensure we have all the required information and involvement from all required stakeholders to ensure we can complete our projects as intended and consider the needs of the beneficiaries of our projects. For Special Category Data – substantial public interest (consideration for individuals with a particular disability or medical condition in relation to the outcomes of our projects)
To support the process of selling any project to a third party	Personal Contact Data Miscellaneous Personal Data	Legitimate interest. It is in our interests to ensure we provide all information on a project to a third party looking to purchase the project from us

Purpose

Personal data used

Legal basis

To manage our relationship with you which will include:

(a) registering you/saving your details as a new client, landowner, developer or investor;

(b) Having correspondence with you.

(c) enabling discussions on whether we wish to work with you on a project

Personal Contact Data

Legitimate interest. It is in our interests to keep our records updated for further correspondence and commercial opportunities and to ensure we work and collaborate with individuals and organisations that align with our aims and objectives for completing our projects.

To enable us to progress and complete our projects, including:

(a) Liaising and consulting with third parties, such as landowners, project neighbours, financial advisors and investors, in order to collate information to support and develop a project to completion, including information on people impacted by our projects.

(b) Using land registry information to support a project to completion in the relevant area.

Personal Contact Data

Miscellaneous Personal Data

Special Category Data

Legitimate interest. It is in our interests to ensure we have all the required information and involvement from all required stakeholders to ensure we can complete our projects as intended and consider the needs of the beneficiaries of our projects.

For Special Category Data – substantial public interest (consideration for individuals with a particular disability or medical condition in relation to the outcomes of our projects)

To support the process of selling any project to a third party

Personal Contact Data

Miscellaneous Personal Data

Legitimate interest. It is in our interests to ensure we provide all information on a project to a third party looking to purchase the project from us

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

9. Who de we share your personal data with?

We may share your personal data with the parties set out below for the purposes set out in the table (When will we use your personal data?) above:

Land agents in order to share personal data on landowners where relevant for completing a project.
Financial advisors in order to share personal data on investors for our projects.
Consultants, planning inspectorates, secretary of state and local planning authorities where relevant to share personal data on individuals who may be affected by our projects.
Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets and projects. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

10. How long do we keep your personal data for?

10.1 Retention of your personal data

We will only retain your personal data for as long as it is needed for the relevant purpose of processing. Once such period expires, we will securely and permanently delete your data unless we have statutory obligations to keep personal data for a longer period or where we may need your personal data for a longer period in case of a legal claim.

11. When do we transfer your personal data overseas?

We do not send your personal data outside of UK or the European Economic Area. If this changes you will be notified of this.

12. What rights do you have?

You have a number of rights under data protection legislation in relation to the way we process your personal data. These rights are summarised below. If you would like to exercise any of your rights or find out more, please contact info@tribus.energy.

In some instances, we may be unable to carry out your request, in which case we will write to you to explain why.

Your right of access	You have the right to request confirmation that your personal data is being processed and access to your personal data (through us providing a copy).
Your right to rectification	You have the right to request that we rectify your personal data if it is not accurate or not complete.
Your right to erasure	You have the right to ask us to erase or delete your personal data where there is no reason for us to continue to process your personal data or there is no compelling ground for us to continue to use our legitimate interests as the legal basis for processing. This right can also be exercised if the personal data has been processed unlawfully (i.e. in breach of data protection legislation) or if it is necessary to delete the personal data to comply with a legal obligation.
Your right to restriction of processing	You have the right to ask us to restrict or block the processing of your personal data that we hold about you where you consider that: the personal data is inaccurate; our processing of your personal data is unlawful; where we no longer need the personal data but you require us to keep it to establish, exercise or defend a legal claim; or where you have raised an objection to our use of your personal data.
Your right to port your personal data	You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in a commonly used electronic format
Your right to object	You have the right to object to the processing of your personal data where we are relying on legitimate interests or exercise of a public interest task to make the processing lawful. If you raise an objection we will carry out an assessment to determine whether we have an overriding legitimate ground which entitles us to continue to process your personal data
Automated decisions	You have the right to not be subject to automated decisions which produce legal effects or which could have a similarly significant effect on you, except in limited circumstances. We do not take automated decisions about you using your personal data or use profiling in relation to you.

13. What if you have a complaint?

If you have any queries or concerns regarding our processing of your personal data or would otherwise like to make a complaint, please contact us in the first instance using the following contact details: info@tribus.energy. We will do our very best to sort out the problem.

However, if you are not satisfied with our handling of any request by you in relation to your rights or concerns, you also have the right to make a complaint to our supervisory authority, which is the UK’s Information Commissioner’s Office. Their address is: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Please see www.ico.org.uk for further details.

14. Changes to this privacy policy

We will take all measures necessary to communicate any changes to this privacy policy to you, and will post any updated privacy policies on this page.

This policy was last reviewed and updated in July 2024.